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The labour management is one of the most important matters in the operation of enterprises. For the employee, he or she has to fulfill the job requirements as per labour contract, follow internal labour regulations, and work under the supervision of the employer. For employer, complying with regulations include paying salary, ensuring benefits, and other mandatory labour compliance as per labour laws and collective labour agreements signed.
The following recaps the labour matters and labour legal compliance according to Vietnam labour laws:
To make reports on labour use according to the provisions of Article 6, Circular No. 23/2014/TT-BLDTBXH dated August 29th 2014 (Circular 23).
To make periodical reports on the use and change of labour according to the provisions of Point d, Clause 2, Article 6 of the Labour Code 2012 and Clause 2, Article 8 of Decree No. 03/2014/ND-CP and Clause 2, Article 6 of the Circular 23.
To make and use labour management books as guided in Article 7 of Circular 23.
Build and send wage scales, payroll, technical standards, titles, professional standards and labour norms in accordance with Article 93 of Labour Code 2012 and Chapter III of Decree No. 49/2013/ND-CP dated May 14th 2013
To participate and pay social insurance, health insurance, unemployment insurance for employees in accordance with current law.
To construct and register the labour regulations of the unit in accordance with Article 119, Clause 1, Clause 2, Article 120 of the Labour Code 2012, Chapter V of Decree No. 05/2015/ND-CP dated January 12th (Decree 05) and Chapter III of Circular 47/2015/TT-BLDTBXH dated November 15th 2015.
To develop and promulgate the Grassroots Democracy Regulation; Statute of periodical dialogue in the workplace as stipulated in Decree 60/2013/ND-CP dated June 19th 2013
To negotiate, sign and send the Collective Labour Agreement to the provincial labour authority in accordance with Chapter V of the Labour Code 2012, Chapter III of Decree 05 and Article 3 of Circular 29/2015/TT-BLDTBXH dated July 31st 2015 (this is optional).
To make explanatory reports on the demand for use, the procedures for the grant and re-grant of work permits and the implementation of reporting regimes according to the provisions of Decree No. 11/2016/ND-CP dated March 2nd 2016 and Circular 40/2016/TT-BLDTBXH dated October 25th 2016 (if employing foreign workers).
To formulate and promulgate the Regulation on evaluation of the performance of tasks as provided in Clause 1, Article 12 of Decree 05 (This content is part of the company’s working regulations and we must have this content to be able to unilaterally terminate the labour contract with the employee under Clause 1, Article 38 of the Labour Code 2012).
To carry out the procedures for the establishment of a grassroots trade union organization in accordance with the provisions of Paragraphs 1 and 3 of Article 189 of the Labour Code 2012 and Article 5 of the Trade Union Law 2012 (This is not mandatory but depends on the quantity of workers want to join the union of the company).
To report on occupational accidents, technical incidents causing serious unsafety and occupational hygiene at the unit as provided in Clause 1, Article 36 of the Law on Occupational Safety and Hygiene 2015 (if any); Periodically report on occupational accidents according to the provisions of Clause 1, Article 24 of Decree No. 39/2016/ND-CP dated May 15th 2016 (Decree 39).
To report annually on occupational safety and health as provided in Article 10 of Circular 07/2016/TT-BLDTBXH dated May 15th 2016
To declare the fatal occupational accident or serious injury of 2 or more labourers as stipulated in Clause 1, Article 34 of the Law on Occupational Safety and Hygiene 2015; Article 10 of Decree 39 (if any).
To monitor, manage and declare the use of machines, equipments and materials with strict requirements on labour safety in accordance with Articles 30 and 31 of the Law on Occupational Safety and Hygiene, Article 16 of Decree 44/2016/ND-CP dated May 15th 2016 (Decree 44) (if any); Circular 53/2016/TT-BLDTBXH dated December 28th 2016
To arrange full-time officials working in occupational safety and health in accordance with Article 36 of Decree 39.
To arrange staff to work in the health sector in accordance with Article 37 of Decree 39.
To provide material allowances to labourers working under dangerous and harmful conditions (if any) according to the provisions of Article 24 of the Law on Occupational Safety and Hygiene 2015; Circular 25/2013/TT-BLDTBXH dated October 18th 2013
To review, classify and organize occupational safety and health training for labourers as stipulated in Article 14 of the Law on Occupational Safety and Health 2015; Article 17 of Decree 44.
To organize health examination and treatment of occupational diseases for labourers according to the provisions of Article 21 of the Law on Occupational Safety and Hygiene 2015.
To compile the workers’ health records and labour sanitation dossiers according to the provisions of Circular No. 19/2016/TT-BYT dated June 30th 2016
To allocate and monitor personal protective devices for labourers according to the provisions of Article 23 of the Law on Occupational Safety and Hygiene 2015; Circular 04/2014/TT-BLDTBXH dated Feruary 12th 2014
To develop and implement an annual plan for occupational safety and health; Occupational safety and health regulations of the enterprise for each working area; Safe working methods for each type of work; Control of risk and harmful factors; Risk assessment on occupational safety and health; The plan for handling technical incidents causing serious unsafety and emergency rescue as provided in Articles 15, 18, 76, 77 and 78 of the Law on Occupational Safety and Hygiene 2015.
To develop a plan for implementation of the month of action on occupational safety and health in accordance with Circular 02/2017/TT-BLDTBXH dated February 20th, 2017
It is important the company to retain law firm in Vietnam with labour expertise to avoid non compliance and disputes to be arisen.